When in a company there are organisational procedures used when capturing and downloading images. These can be many things depending on the company. For example when capturing an image for a company it would be very important to store the images in the companies space so that they have access to it. This also means when the company want to use the image they can download it form the companies network and then use the image appropriately. If they were to upload the images by using a camera all they would have to do it plug the camera into a P.C or MAC then drag the files into the space where they would want to be stored (companies area).
Colour management plays a big part in capturing images and downloading images within a company. This is because when images are being transferred between different devices they need to keep the same colours. Colour management try's to obtain a good match across all the devices so the colours all look the same. By different devices i mean computer LCD monitors, plasma TV's and printed documents. it basically helps the colours have the same appearance on all of the devices.
When you are thinking about saving work it is essential that you keep a master copy (the original) saved some where safe. This is because you can always edit the original file if it is a photoshop document or a illustrator file. You don't just want to save it any where, you are going to want to save it some where it won't be deleted. You should also think about saving these on a memory stick or portable hard drive. This is just incase you do delete it by mistake on your computer or mac.
There are a lot of aspects at work which can effect image asset management. For example when i have been creating my website i have been saving all my images into one folder per project. If some one was to move this it would effect my website as they would not load up on my site. In other work places this can be a problem if people were to move images or files as they would not know where they had been moved to. Another problem could be if some one renames the images or files.
To prevent images from physical damage during the work processes images should be stored safely and should always have a back up copies just incase something like this would happen. Another way for the images not to get moved or deleted is by naming them properly. By this i mean give them correct names. For example on my website, I have an image of a Facebook button and i have named it Facebookrollover. If i was to just call it Facebook, some one might just delete it as it does not sound very important. This is why it is very important to name and save your files carefully
When editing any images you want to make sure that you make a separate save to the original image. This is because you will always need to keep the original. When naming your edited images you should name them correctly. For example if I had an image called Button, my edited image could be called Button-edit1. This would make it more clear which files was which and would help avoid confusion.
Before using images for your work it is important that you take a look at all the images that you have (look at the quality and purpose). This is because you don't want to have a lot of useless images taking up any space that aren't going to be getting used. Once you have rated your images it is important that you save them with appropriate names and in an appropriate file structure.
When gathering images it is very important that you get permission to use any images which are copyrighted. This is especially important if you are working in a business because there are copy right laws about needing permission about using other peoples images. It is very important that you do not infringe current laws and guidelines.
When all files are archived appropriately it is important that these images get backed up incase they get deleted or lost. Most companies will back up the files on a disc, memory stick or portable hard drive. Another method of backing up files is to store it online. I have used this method while creating my website by using drop box. It allows you to upload your files online from one computer and download them from another computer. This saved all the hassle of wires and plugging in and out memory sticks/ hard drives.
When you save an image it will almost always have the date it was created, the date it was modified and the date it was last opened saved. This is viewable in they information tab on the images. To do this you just have to right click the image and then go to "get info". It will then open a small tab which will display this information.
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